Correcting TrackChair Paper RecordsToronto VTC Logo

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Final program data is taken directly from TrackChair. Check and update the TrackChair record against the final version of your paper.

VTS policy requires that if an author is a Track Chair or a TPC member, their name MUST be in the TrackChair record for peer review. Authors may be added to the paper after peer review and before final submission, UNLESS the person added is a Track Chair or TPC member.

List all author names in TrackChair prior to final submission. To add an author:

  1. Go to the TrackChair paper record
  2. Click Update under Author list

Ensure authors names and affiliations are spelled correctly (accented characters are allowed) with initial caps (not all caps).

Be consistent with affiliation names amongst co-authors, and use the common full name of the institution or company, as this makes it much easier for the volunteers who edit the program. For example, these variations on the affiliation are all different and cannot be automatically consolidated:

  • The University of Strathclyde
  • University of Strathclyde
  • University Of Strathclyde
  • University of Strathclyde, Glasgow
  • Strathclyde University

To change how your own name or affiliation appears:

  1. Go to My Profile
  2. Click Alter these details in the left of the page in the middle

The Accepted Paper List is updated weekly on Monday morning. Any changes made in TrackChair paper records will be reflected the following Monday.

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