IEEE VT Magazine Submission Guidelines

The IEEE Vehicular Technology (VT) Magazine is sent to all members of IEEE Vehicular Technology Society. The VT Magazine publishes tutorial and application papers across all areas of the Society’s activities: mobile radio, connected and automated vehicles, automotive electronics and land transportation.

Articles should be tutorial in nature, and should be written in a style comprehensible to readers outside the specialty of the article. Papers presenting original and state-of-the art research and technical contributions are also considered. However, their presentation should be in tutorial or survey style, and should be accessible for all readers. Submissions of highly specialized and detailed technical papers should re-directed to the IEEE Transactions on Vehicular Technology.

The magazine considers for publication only highly original manuscripts. Manuscripts should not be under review in another publication or conference and the presented material must not have been already published. Papers compiling and summarizing the authors’ contributions in previously published papers and with only incremental novel contributions will not be considered. The reproduction of already published results should be avoided or minimized. If authors reproduce an already published result (figure, table, etc), the original source must be cited and authors must explain (in a letter added at the beginning of the paper) the novelty of the VTM submission compared to their previous contributions. VTM submissions with incremental novelty will not be considered unless the paper is a tutorial or survey (of the field and not of the authors’ previous contributions).

Authors can choose between two options regarding the length of the papers.

• Option 1: Articles should not exceed 4000 words (Introduction through Conclusions, excluding figures, tables and captions). Title, author affiliations, abstract, references, acknowledgements, and author biographies are also excluded from the word count. Figures and tables should be limited to a combined total of 10 (# figures + # tables ≤ 10).
• Option 2: Articles should not exceed 4500 words (Introduction through Conclusions, excluding figures, tables and captions). Title, author affiliations, abstract, references, acknowledgements, and author biographies are also excluded from the word count. Figures and tables should be limited to a combined total of 8 (# figures + # tables ≤ 8).

For both options, sub-figures and/or sub-tables are counted as one each. For example, if a paper has 3 tables and 2 figures with 4 sub-figures each (figure x.a, figure x.b, figure x.c and figure x.d), then the total of <FIGURES> + <TABLES> = 11, therefore one sub-figure or table must be removed. Pseudo-code of algorithms is counted as one table.

The use of mathematical equations must be limited to a maximum of 3. Do not embed equations into the text to include more equations. Embedded equations also count and all equations must be numbered.

References must be limited to a maximum of 15. Authors’ bios should not exceed 75 words each.

Longer articles are only considered by invitation and on specific topics. Articles should include a title and a sub-title. Please note that if accepted, articles will be published (and referenced) in IEEE Xplore as ‘Title: sub-title’.

Submissions not complying with all format guidelines will receive an immediate (administrative) reject and are not forwarded to the review process (IEEE PSPB Operations Manual, Section 8.2.2).

These submission instructions apply to open call papers and special issue submissions. If you would like to submit an open call paper, you will need to select ‘Open Call Paper’ type in ScholarOne and specify the track for submission (4 options: Mobile Radio, Connected and Automated Vehicles, Automotive Electronics, Land Transportation). If you would like to submit a special issue paper, you will need to select ‘Special Issue’ type and track in ScholarOne. The paper should include a letter at the beginning indicating to which special issue is the paper submitted.

Detailed formatting information can be found in the template. Please submit your paper in the template as this will allow us to easily reformat it for review and production. Submission in other formats will delay processing.

Download the VT Magazine Word Template here.

Papers should be submitted online using Manuscript Central: http://mc.manuscriptcentral.com/vtm-ieee

All IEEE publications require an Open Researcher and Contributor ID (ORCID) for all authors. ORCID is a persistent unique identifier for researchers and functions similarly to a paper’s Digital Object Identifier (DOI). ORCIDs enable accurate attribution and improved discoverability of an author’s published work.

To create an ORCID, please visit https://orcid.org/register. The author will need a registered ORCID in order to submit a manuscript or review a proof. Follow these steps to link a ScholarOne account to a registered ORCID:

• Login to ScholarOne and click on your name in the top right corner of the screen.
• Click E-mail / Name in the dropdown menu.
• In the ORCID section at the top of the page, click the appropriate link to either register for a new ORCID or associate the account with an existing ORCID.
• A new page will open to create and/or validate your ORCID. Once the validation is complete, the new page will close and you will return to ScholarOne.
• Save the changes to your ScholarOne user account.

Authors who do not have an ORCID in their ScholarOne user account will be prompted to provide one during submission.

Appeal of Editorial Decisions

The Editorial Board is committed to providing fair and impartial treatment of each article submitted to its magazines. In the event that the author(s) find a compelling reason to disagree with the decision, the IEEE Policies and Procedures specify the rights of authors to appeal an editorial decision. This policy is specified in Section 8.2.3 of the IEEE Publications Services and Products Operations Board (PSPB) Manual.

Note that there are situations where articles may receive positive reviews and yet still be legitimately rejected. Note also that special issues have space for a limited number of articles, and consequently the editorial board must choose the set of articles that both have excellent review scores and best cover the breadth of the topic.

Instructions for Accepted Papers

Author Information: Author biographies should include email address, current affiliation, and other relevant information in a 50-75 word limit. It is our standard practice to include author photographs, although it is optional. Author photos should be 400 by 600 dpi or better. If you provide continuous tone photographs we will scan and return them.

Photographs: Photographs are printed in full color. Copy is produced electronically in the UK, and then typeset and printed in the USA, so graphical material is sent to the printers electronically. It is normally sized for a single column (81mm width), and ideally should be 600dpi or better at final printed size. We can cope down to 300dpi, but quality suffers a bit. If you provide continuous tone photographs we will scan and return them.
Acceptable file formats are JPEG (*.JPG), TIFF (*.TIF), PCX, Kodak Photo-CD (*.PCD) and GIF.

Diagrams: We use Adobe Illustrator for diagrams (*.AI or *.EPS). If you use something else, the chances are we can cope if you let us know. If you do not use Illustrator, it is best to send the diagrams as an encapsulated postscript file (*.EPS). Diagrams supplied in hard copy only will be redrawn by us, and we normally also redraw any graphics submitted in bitmap format to ensure a higher printed quality. Fonts within diagrams are normally changed to suit the house style, which is Helvetica. We try to avoid anything less than 8pt text. If you need to use non-standard fonts (for example, in logos), please convert them to curves. Ideally, all lines and outlines should be .5 point in weight. White boxes should not be used to "break" lines (or cover any unwanted aspect of your drawing) as this makes tinting a graphic impossible. Use a dotted line or separate lines to draw a broken line. Avoiding putting in your own tints if for appearance only; such decisions are better made by the design staff.

Footnotes: Footnotes should be avoided and incorporated into the body of the text whenever possible. If they are used, the text should be placed at the end of the article with a note in the text where they should be referenced. Please do not use the automatic features of a word processor.

References: Please do not use the automatic numbering features of word processors. The style used is the same as that used for IEEE Magazines, and full details of the referencing style can be found at the IEEE Author Center

Submitting Copy: Text and graphics should be sent separately. The preferred format for text files is rich text format (*.RTF), although Microsoft Word or ASCII is also OK. If you use ASCII, use two carriage returns between paragraphs (i.e. leaving a blank line between paragraphs). Each graphic should be in a separate file. They can be bundled in a .zip or .tar file. Please also send a PDF (preferred) or postscript file of the complete article to allow for checking of the electronic files.

Proofs: Proofs are provided in PDF, usually during the second week of the month prior to publication. Due to the tight production schedule, any corrections must be notified within 4 working days of delivery. Our preferred method of proof distribution is by email. We can fax a hard copy, but the resolution is poor making any errors difficult to spot.

Copyright: It is the formal policy of the IEEE to own the copyright to the technical contributions it publishes in order to protect the interests of the IEEE, its authors, and their employers, and, at the same time, to facilitate the appropriate reuse of this material by others. This requires the submission of an IEEE Copyright Form once the paper has been finally accepted.